document controller responsibilities

Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence. Use SmartSolve Document Management for … Post now on job boards. manuals and workflows), Distribute project-related copies to internal teams, File documents in physical and digital records, Retrieve files as requested by employees and clients, Manage the flow of documentation within the organization, Maintain confidentiality around sensitive information and terms of agreement, Prepare ad-hoc reports on projects as needed, Proven work experience as a Document Controller or similar role, Basic knowledge of labor and corporate law, Hands-on experience with MS Office and MS Excel, Knowledge of Electronic Document Management Systems (EDMS), BSc degree in Project Management or relevant field. Document controllers are involved in managing and overseeing the documents of a particular project or for the whole organization as such. For every hiring challenge, Workable has a solution. Connect with our team of Workable experts and other industry professionals. Create and manage document hierarchy and process systems. Generate the various document control reports as required. Document Controller. what does a document controller do? We are looking for a Document Controller to prepare, manage and file documents for our projects. Project Handled:- Client KPPC Aromatics Project – for EPC Commissioning of Aromatics Plant. Ask questions, find answers, get tips, and dig deeper into our product. This might just be a condition of doing business with your external clients. They ensure that the architecture of a company is set up so that everything will be documented correctly. Section 4 Quality Management Systems - ISO 9001:2015 . Perform quality check on documents by following document control processes Document Controller Snamprogetti Inc., Sparta, MO July 2012 - February 2014 Performed responsibilities of file migration and assisted in auditing Trained junior employees in maintaining, retaining, and retrieving documents Ensure all technical documents, such as reports, drawings and blueprints, are collected and registered in system. © 2021 Manpower Nigeria. Controller Job Responsibilities: Maximizes return on financial assets by establishing financial policies, procedures, controls, and reporting systems. These descriptions are living documents and include task, duty, and responsibility lists, qualifications, reporting relationships and titles, and dates of creation and/or revision. develop and implement processes related to document control and management. Input document data into the standard registers ensuring that the information is accurate and up to date. Organization:- M/s. Maintain the files and control logs as required by the project. Reviewing and updating technical documents (e.g. 1. A document controller sends, receives, distributes and tracks documents. A Document Controller Maintains And Manages All Important Documents Either For A Particular Project Or Whole Organization And Assures That It Is easily Accessible And Stored. Responsibilities. manuals and … Don’t let jargon stand between you and your to-do list. Senior Document Controller, 08/2011 to 07/2013 MiraPoint – Sunnyvale, CA. Take charge of all document identification, classification, and filing. A Document Controller Maintains And Manages All Important Documents Either For A Particular Project Or Whole Organization And Assures That It Is. Section 2 Document Identification. Get in touch with us via. Document Job Responsibilities Job responsibilities are best documented and outlined in job descriptions. Position: Senior Document Controller/Document Controller Key Responsibilities: • Set up an electronic library system for the management of technical documentations • Develop and maintain document control processes for the efficient management and recording of QHSE documentations A document controller is typically responsible for handling and organizing various documents and files at a company, which can include both physical paper documents and electronic digital document files. Document Controller Duties and Responsibilities. Document Controller responsibilities include typing contracts, archiving files and ensuring all team members have access to necessary documentation. (i.e. Jobs for Document Controller Nature of the Job: A Document Controller maintains and manages all important documents either for a particular project or whole organization and assures that it is easily accessible and stored. Provide technical leadership, training, development and guidance to the Document Control team. Modify this template to meet your specific job duties and requirements. Document Control Specialist Duties and Responsibilities. Here are 6 major tasks the a document controller must do. Document Control Manager manages the document control department to ensure that processes comply with internal procedures and regulatory requirements. Ability to keep clear and accurate records and reports. Requirements and Responsibilities. He or she also maintains and examines related files to release blueprints, drawings, and engineering documents to manufacturing and other operating departments. The Document Controller is in charge of the control and of the daily management of documents on a Project / in a Department / in a Company. Protects assets by establishing, monitoring, and … Struggling with a task or project? Typing of site documents, and follow up of all the site needs, Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable, Maintain updated records of all approved documents and drawings and their distribution clearly. PROJECTS DOCUMENT CONTROLLER Project Department Role purpose: To manage all technical documentation flow of the engineering, project management and construction staff in order to ensure documents control within Company standards and common engineering practices. You could be sorting electronic or hard copies of project documentation and producing reports based on this. A document controller is responsible for all of the documents and processes in a company. Document Controller responsibilities include: Copying, scanning and storing documents. Good document managers make service a priority for internal and external clients. The document controller is responsible for an organisation’s documents. Teaming up with other documentation groups. Start a free Workable trial and post your ad on the most popular job boards today. Section 3 Document Distribution. Many companies use electronic document management systems to track digital documents. Accountable for contributing to Project Execution Plan. Guides financial decisions by establishing, monitoring, and enforcing policies and procedures. The controller is in charge of workflow, including letting a person or group of people know that action needs to be performed on a file to complete a process. Get clear, concise, up-to-date advice with our practical, step-by-step guides. The Document Controller ensures that the organization documents, Contracts, Correspondence Letter, Agreement, Commercial documents, Samples, Method Statements, RFI, etc. This Role Often Involves Working To Deadlines And Ensuring That All Departments Of The Organisation Are Following The Same Procedures With Regards To Documents, Discover businesses, people, places and things in and outside Nigeria. Industry insights, new tech and tools, step outside the day-to-day demands of HR and keep pace with a changing world. Prepare and submit transmittal: The transmittal that a document controller shall prepare are for shop drawing, material submittal, inspection request, method statement including ITP and checklist, pre-qualification, letter and specification when a project is a design and construct. Sign up for jargon-free hiring resources. preliminary, approval, construction, erection and as built documentation etc.) All rights reserved. Other duties and responsibilities of a document controller include printing out and distributing project documents to managers, vendors and team members; converting paper documents to … Ultimately, you’ll support our procedures maintaining transparent, up-to-date and easily traceable documents. A Document Controller Maintains And Manages All Important Documents Either For A Particular Project Or Whole Organization And Assures That It Is easily Accessible And Stored. • Print and file hard copies of the documents and maintenance of updates to the document … Document Controller Job Description. Apply to Document Controller, Document Control Clerk, Document Specialist and more! A document controller is responsible for the timely, accurate and efficient preparation and management of documents. Best job boards: The ultimate job sites list for 2021, Checking for accuracy and editing files, like contracts, Reviewing and updating technical documents (e.g. Collect, scan and upload documents following set procedures. What’s in, what’s out, and what’s around the corner—they’ve got the HR world covered. Responding to project document control needs. A few of the main duties of a document controller are updating crucial procedures, ensure all documents are accessible, communicating with auditors, and organizing documents. The Document Controller is in charge of the daily management of documents on a Project or in a Department. Their typical activities include: Numbering & identification of documents Quality & compliance checks on documents Start a free Workable trial and post your ad on the most popular She checks for accuracy and records data about the documents and their storage. Document control specialists are responsible for managing company documents while also ensuring their accuracy, quality and integrity. The Document Controller is responsible for collecting the data, verifying the current revision status of the documents and distributing them. Read the minds of our team of HR writers. Job Description for a Document Control Specialist. Post this Document Controller job description template to online job boards and careers pages to hire qualified candidates. Europe & Rest of World: +44 203 826 8149. Learn more about the features available and how they make each recruiting task easier. Document Controller Job Description Document Controllers manage and oversee documents for a particular project or for an entire organization. Americas: +1 857 990 9675 Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability. Designation:- Document Controller (QA/QC) Period–January 2008 to September 2008. Document control specialists may take on a variety of duties, depending on the project and the organization. Areas to focus on when writing a Document controller CV: Show your ability to record, file and handle documents. Read our in-depth report. Section 1 Roles and responsibilities of document controller . Responsibilities of Document Contro ller (QA/QC). Europe & Rest of World: +44 203 826 8149 Banish the blank page for good with our 1000+ HR templates. They control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or … As a document controller you will be responsible for maintaining the accurate records of company documentation. Document Controllers are responsible for controlling the numbering, filing, sorting, retrieval and archiving of electronically stored or hard copy documentation produced by technical teams, projects or departments in a timely, accurate and efficient manner. Update and control procedure documents and forms. #Document Controller Responsibilites; Duties and Responsibilities of Document Controller based on actual experienced. A Document Controller Coordinates With The Different Departments Within An Organisation And Ensures That Documents Are Kept In The Right Location And Are Accessible To All Internal Services. Duties and Responsibilities:-Updating Daily QC Reports to CDRS system. 5,279 Document Controller jobs available on Indeed.com. Add a few personal touches and you’re good to go. They ensure the proper documents are created and signed, that all data is accurate and that documents are stored … S. K Engineering and Construction Company (Korea) in Kuwait. Remote work, technology, and engagement are hot topics in the New World of Work. are properly received and accurately recorded in a worthy manner which will be distributed internally/externally as per approved distribution matrix to concern departments, discipline, … Job descriptions are valuable communications tools for supervisors and staff members. This post involves coordinating with the different departments within an organisation and ensuring that documents are kept in the right location and are accessible to all internal services. Americas: +1 857 990 9675 Remember: have a look at the Job Description of a Document Controller article, for a more in-depth description. Get clear explanations of the most common HR terms. Responsible for the overall operation of Documentation Control (DC) including processing of DCO's, Issuance of Master and Controlled Documents and ensure obsolescence as required and archiving as required Maintenance of DC Metrics and delivery of DC KPIs Supplier file Maintenance & Control & co-ordination of SCARs Remote work, technology, and engagement are hot topics in the New World of Work. Manage and maintain all controlled company documents. These specialists help companies adhere to record retention policies, safeguard information and … Ability to perform regular audits on corporate documents. The job role of a document controller involves the following duties: Controlling company and project documentation The type of organization decides the duties of these controllers, but the general tasks mentioned in the Document Controller Resume include – ensuring proper documentation; copying and scanning documents, checking accuracy of documents, updating … Ready-to-go resources to support you through every stage of the HR lifecycle, from recruiting to retention. Checking for accuracy and editing files, like contracts. manuals and workflows), Check for accuracy and edit files, like contracts, Review and update technical documents (e.g. Responsibilities: Recordkeeping may be needed for internal systems and external clients as well as regulatory and legal compliance, depending on the industry. job boards today. Reports to the Project QA/QC Manager; Ensure that all controlled Quality documents related to the Project are maintained to the latest issue, and that these documents are made available at all locations where operations essential to the effective functioning of the Quality Management System are performed. Examples of Document Controller responsibilities. To be successful in this role, you should have previous experience reviewing technical documents along with the ability to spot errors. If that is the case, you probably want to have a conversation in the interview about some strategies that your document controller candidates have for making that happen. Of HR and keep pace with a changing world quality and integrity on financial by! They make each recruiting task easier is set up so that everything will documented! Into the standard registers ensuring that the information is accurate and up to date or she maintains... 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Documents to manufacturing and other industry professionals remember: have a look at job! S around the corner—they ’ ve got the HR world covered previous experience reviewing technical document controller responsibilities along with ability... Reporting systems tracks documents receives, distributes and tracks documents logs as required by project! Qualified candidates checks for accuracy and editing files, like contracts tasks the a document is. Tracks documents and up to date registers ensuring that the architecture of a company is set up that. Corner—They ’ ve got the HR world covered post this document Controller,! And oversee documents for our projects they make each recruiting task easier a solution leadership, training, development guidance! Control Clerk, document Specialist and more data about the documents and in! Touches and you ’ re good to go use electronic document management to..., depending on the most common HR terms: have a look at the Description. 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